Move from spreadsheets to PeopleIQ SA
with less manual effort.
No strict templates required. PeopleIQ SA assists with field mapping, validation and duplicate detection so your team can spend less time on data cleanup and more time on HR.
Book a Migration DemoSupported file formats
How the import process works
A guided process that moves your existing data into PeopleIQ SA in five clear steps with validation and health reporting built in.
Upload Your Files
Upload Excel, CSV, PDF, Word files or a ZIP archive containing all your HR documents.
AI Scans & Maps Data
Our AI reads every file and automatically maps columns to the correct PeopleIQ SA fields.
Confirm Mappings
Review AI-suggested mappings and adjust any fields before proceeding.
Review Warnings
See duplicate records, invalid IDs, missing fields and data quality issues before importing.
Import & Store Securely
Confirmed data is imported cleanly with a full migration health report.
What PeopleIQ SA handles during import
AI Field Mapping
Automatically maps your spreadsheet columns to PeopleIQ SA fields, even with inconsistent naming across files.
Duplicate Detection
Identifies duplicate employee records across multiple files before import, preventing data conflicts.
ID & Email Validation
Validates all South African ID numbers and email addresses against business rules before import.
Contract Classification
AI classifies employment contracts permanent, fixed-term, part-time based on document content.
Employee-Document Matching
Matches uploaded documents to the correct employee profile automatically using AI pattern recognition.
Import Rollback
Changed your mind? Full rollback capability lets you undo any import batch with a single click.
Complete visibility into your migration
Before a single record is committed, you see everything: mapping confidence scores, validation warnings, duplicate flags, and a full preview of what will be imported.
- Record count by status: valid, warning, error
- Field mapping confidence scores per column
- Duplicate record detection summary
- Full preview before committing any data
- One-click rollback after import
847
Records Found
831
Valid
16
Warnings
Field Mapping Confidence
Ready to migrate your HR data?
Book a migration demo and we'll show you exactly how AI Smart Migration handles your specific data files.